Accounts Payable Disbursement Specialist I

POSITION SUMMARY:

This position is primarily responsible for banking and disbursements.  Other duties include providing exceptional customer service to both internal and external customers along with handling vendor inquiries, and various other functions within the AP department.

Primary Duties:
 
• Performs weekly vendor disbursements via checks, wires, and ACH payments
• Assists in the preparation of 1099’s at year-end for all eligible vendors and contractors
• Responsible for the testing and upload of 1099 file to IRS
• Initiates stop/void payments and request cancelled checks from bank, as needed
• Applies and post payments for Latin America entities
• Responsible for making international banking payments
• Monitors and analyzes daily bank activity reports to assist in tracking of all electronic transactions and to correct bank exceptions
• Responsible for positive pay activity
• Researches payment discrepancies
• Reconciles bank accounts 
• Generates and analyze aging report
• Interfaces with vendors and internal customers to research and resolve inquiries
• In coordination with Accounts Payable Manager, develops and monitors vendor disbursement controls and procedures
• Assist in training internal customers on AP processes
• Ensures adherence to internal control requirements and SOX narratives, including maintenance of documentation for disbursement processes
• Supports external auditor requests, including research and analysis of audit questions
• Performs special projects or other duties as requested

Basic Qualifications:

• High school diploma
• 5-7 years of accounts payable and vendor disbursement experience
• 3+ years of 1099 processing
• Intermediate to advanced Excel skills
• Solid skills in handling credit and debit transactions
• Experience in researching and resolving transactional issues in a timely and professional manner
• Ability to multi-task and prioritize
• Excellent organizational skills
• Basic general ledger accounting skills

Preferred Skills:
• Associates or Bachelors degree specifically in Accounting, Finance or Business Administration
• ERP System Experience

Position Classification:   Non-Exempt

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