Accounts Payable Specialist, II

About the Opportunity:

The Accounts Payable Specialist, II, is responsible for processing vendor disbursements.  The role also coordinates the organization’s accounts payable regulatory compliance activities and assists with accounting reconciliations and customer service activities.

Primary Duties:

• Performs weekly vendor disbursements via checks, wires, ACH payments and Credit Cards

• Prepares 1099’s at year-end for all eligible vendors and contractors

• Responsible for the testing and upload of 1099 file to IRS

• Initiates stop/void payments and request cancelled checks from bank, as needed

• Applies and post payments for Latin America entities

• Responsible for making international banking payments

• Monitors and analyzes daily bank activity reports to assist in tracking of all electronic transactions and to correct bank exceptions

• Responsible for positive pay activity

• Researches payment discrepancies

• Reconciles bank accounts 

• Generates and analyze aging report

• Interfaces with vendors and internal customers to research and resolve inquiries

• In coordination with Accounts Payable Manager, develops and monitors vendor disbursement controls and procedures

• Trains new employees and internal customers on AP processes

• Acts as primary backup to for domestic and international wire transfers

• Ensures adherence to internal control requirements and SOX narratives, including maintenance of documentation for disbursement processes

• Supports external auditor requests, including research and analysis of audit questions

• Performs special projects or other duties as requested

Basic Qualifications:

• High school diploma

• 5-7 years of accounts payable and vendor disbursement experience

• 3+ years of 1099 processing

• Intermediate to advanced Excel skills

• Experience in researching and resolving transactional issues in a timely and professional manner

• Ability to multi-task and prioritize

• Excellent organizational skills

• Basic general ledger accounting skills

Preferred Skills:

• Associates or Bachelors degree specifically in Accounting, Finance or Business Administration

• Public company experience

• Experienced Elite Enterprise and Chrome River

• Spanish language skills

Position Classification:   Non-Exempt

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