Executive Assistant II | Forensic and Litigation Consulting

About The Opportunity:

This position is responsible for providing administrative support to Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice. The successful candidate will perform administrative functions for multiple managers and as such will need to possess the ability to successfully balance assignments and a variety of tasks. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism and confidentiality.

Primary Duties:

• Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly

• Capture time and expense in applicable FTI systems and apply to proper charge codes

• Maintain reconciliation of business expenses as required by executives

• Coordinate all meeting and travel arrangements, both domestic and international

• Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants

• Maintain contact lists and update as needed; input new business contacts into SalesForce CRM

• Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials

• Assist with client billing, client invoice creation, review and revision and collection matters as needed

• Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates

• Assist in research projects by efficiently conducting searches of the Intranet/Internet

• Assist in prioritization of tasks, correspondence and phone messages for executives

• Process check requests and outside vendor and contractor invoices

• Complete requests for overnight deliveries, faxes and couriers

• Create, organize and maintain paper and electronic files

Preferred Skills:

• 5+ years of administrative support experience required

• 2+ years of experience in a professional services environment

• Proficiency in Microsoft Office applications

• Proficiency in using time management and expense reporting tools as well as SalesForce

• Proactive and initiates projects; enthusiastically accepts new assignments and challenges

• Ability to manage multiple, simultaneous projects and meet deadlines

• Capacity to multi-task, prioritize assignments and effectively manage time

• Ability to work in fast-paced, deadline driven environment

• Excellent oral and written communication skills

• Work effectively as part of a team, yet be able to work independently with minimal supervision

• Perform all tasks with attention to detail and review for accuracy

• Ability to maintain confidentiality

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