Executive/Administration Assistant, Corporate Finance - Perth

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Administrative/Support Services
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181HX Requisition #
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About FTI Consulting:

 

  

 

FTI Consulting is an independent global business advisory firm dedicated to helping organisations manage change, mitigate risk and resolve disputes: financial, legal, operational, political & regulatory, reputational and transactional. We work closely with clients in Australia and internationally to anticipate, illuminate and overcome complex business challenges and opportunities. Clients benefit from the experience and knowledge of our local experts supported by our extensive global capabilities.

 

 

 

About the role:

 

FTI Consulting has an exciting opportunity for an experienced Executive/Administration Assistant to join our Corporate Finance & Restructuring team. The role will provide support to a Senior Managing Director (SMD) and Managing Directors (MD’s) as well as carrying out administrative duties to support the professional team.  Located in our new offices in the CBD, this role will suit an energetic and proactive individual.  

 

 Key Responsibilities:

 

 

 
  • Support SMD & MD’s with expense claims, timesheets, dairy and calendar management

  • Update Salesforce with pursuits, possible new matters and client contact details after marketing meetings

  • Co-ordinate travel arrangements

  • Prepare reports, correspondence, presentations and agendas for meetings

  • Onboard new joiners (prepare desk, setup equipment, walk through emergency evacuation procedure, train on internal systems and software, office procedures and policies, printing and photocopying and order business cards)

  • Manage leavers process (collect completed last day checklist and send to HR, collect all FTI property and equipment and close off building pass)

  • Manage meeting room bookings, setup meeting room as needed, setup IT requirements and order catering as needed

  • Mail & deliveries – incoming and outgoing, maintain franking machine and account disbursement

  • Greet and welcome FTI visitors and clients to the office

  • Arrange couriers (local, interstate and international)

  • Cab charges – responsible for keeping, distributing, obtaining receipts and conduct account reconciliation

  • Conduct filing, storage and archiving (manual, electronic and offsite)

  • Conduct printing, scanning and photocopying as requested

  • Answer telephone and direct calls accordingly

 

Office Maintenance Responsibilities:

 
  • Assist with building management work requests

  • Manage and maintain building security pass register

  • Maintain stationery stock and refresh as needed

  • Maintain catering and kitchen stock and refresh as needed

  • Conduct general kitchen maintenance (empty dishwasher, restock fridge and restock and clean coffee machine)

  • Work with Marketing to order merchandise supplies for client events

  • Work with IT on all equipment and troubleshooting queries

 

Office Culture

  • Organise in-office social activities such as morning teas to bring the office together

  • Assist with organising Corporate Social Responsibility (CSR) events

  • Organise social events e.g. EOFY and Christmas Party

  • Liaise with HR to schedule Health & Wellbeing activities throughout the year e.g. Flu vaccinations for office

     

Key Requirements:


  • Cert IV in Business/Administration (or similar)
  • Minimum of 4 years’ experience working as a personal/administration assistant
  • Minimum typing speed 60wpm
  • Tech savvy
  • Intermediate Word, Excel, PowerPoint and Internet skills
  • A "can do" and enthusiastic attitude
  • Attention to detail
  • Excellent telephone manner
  • Professional presentation
  • Ability to multi-task
  • Ability to use initiative and prioritise workload
  • Time management and organisational skills

 


FTI Consulting does not accept unsolicited resumes from external firms or agencies. FTI Consulting will not be responsible for placement fees associated with unsolicited resumes.

 


FTI Consulting is an equal opportunity employer.

 
 

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