Junior Administration Assistant, Perth CFR

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Administrative/Support Services
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180XM Requisition #
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About FTI Consulting

FTI Consulting, Inc. is a global business advisory firm dedicated to helping organizations manage change, mitigate risk and resolve disputes: financial, legal, operational, political & regulatory, reputational and transactional. With more than 4,600 employees located in 28 countries, FTI Consulting professionals work closely with clients to anticipate, illuminate and overcome complex business challenges and make the most of opportunities. The Company generated $1.81 billion in revenues during fiscal year 2017. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.

Position Summary:
 
To provide administrative support to the Perth Corporate Finance and Restructuring Office.
 
Key Responsibilities:
  • Onboard new joiners (prepare desk, setup equipment, walk through emergency evacuation procedure, train on internal systems and software, office procedures and policies, printing and photocopying and order business cards)
  • Manage leavers process (collect completed last day checklist and send to HR, collect all FTI property and equipment and close off building pass)
  • Manage meeting room bookings, setup meeting room as needed, setup IT requirements and order catering as needed
  • Mail & deliveries – incoming and outgoing, maintain franking machine and account disbursement
  • Greet and welcome FTI visitors and clients to the office
  • Maintain a clean and tidy office and kitchen at all times
  • Assist with banking by depositing cheques
  • Arrange professional photographs for employees as necessary
  • Arrange couriers (local, interstate and international)
  • Cab charges – responsible for keeping, distributing, obtaining receipts and conduct account reconciliation
  • Organise teleconference bookings and account reconciliation
  • Conduct filing, storage and archiving (manual, electronic and offsite)
  • Maintain telephone and internal staff lists
  • Act as the warden for emergency evacuation procedures and maintain first aid kit
  • Conduct printing, scanning and photocopying as requested
  • Support Managing Directors with expense claims, timesheets and other ad hoc duties as requested
  • Provide backup to admin staff with overflow typing and when on leave
  • Assist with ad hoc administrative duties as needed
Office Maintenance Responsibilities:
  • Assist with building management work requests
  • Manage and maintain building security pass register
  • Maintain stationery stock and refresh as needed
  • Maintain catering and kitchen stock and refresh as needed
  • Conduct general kitchen maintenance (empty dishwasher, restock fridge and restock and clean coffee machine)
  • Work with Marketing to order merchandise supplies for client events
  • Work with IT on all equipment and troubleshooting queries
 
Office Culture
  • Organise in-office social activities such as morning teas to bring the office together
  • Organise staff birthday and departure festivities and other employee milestones
  • Assist with organising Corporate Social Responsibility (CSR) events
  • Organise social events e.g. EOFY and Christmas Party
  • Work with HR to schedule Health & Wellbeing activities throughout the year e.g. Flu vaccinations for office
     
Key Requirements:
  • Completed Year 12/ HSC
  • Minimum of 1.5 – 2 years’ experience working in an administrative or office coordinator role
  • Minimum typing speed 50wpm
  • Excellent attendance
  • Computer literate
  • Word, Excel and PowerPoint and Internet skills
  • A "can do" and enthusiastic attitude
  • Attention to detail
  • Excellent telephone skills
  • Professional manner
  • Ability to multi-task
  • Ability to work on initiative and prioritise workload
  • Time management and organisational skills

FTI Consulting does not accept unsolicited resumes from external firms or agencies. FTI Consulting will not be responsible for placement fees associated with unsolicited resumes.

 
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Due to the volume of anticipated applications to be received, we appreciate your interest however will only contact successful candidates. 

 

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