Team Administrative Assistant, Strategic Communications (Hong Kong)

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Administrative/Support Services
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180XH Requisition #
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Company Background
 

FTI Consulting, Inc. is a global business advisory firm dedicated to helping organisations protect and enhance enterprise value in an increasingly complex legal, regulatory and economic environment. With more than 4,600 employees located in 28 countries, FTI Consulting professionals work closely with clients to anticipate, illuminate and overcome complex business challenges in areas such as investigations, litigation, mergers and acquisitions, regulatory issues, reputation management, strategic communications and restructuring.

 

In Asia, FTI Consulting has a team of more than 350 professionals situated in 10 business centres across the region. We provide advice on issues in the areas of finance, risk, governance, performance, reputation, intelligence, compliance and liability. We deliver solutions through our market-leading business practices of Corporate Finance/Restructuring, Economic Consulting, Forensic and Litigation Consulting, Strategic Communications and Technology.

 

Practice Summary

 

FTI Consulting's Strategic Communications segment is a leading global communications consultancy. With more than 30 years of experience advising management teams in critical situations, we help our clients use their communications assets to enhance and protect their enterprise value.  We have a comprehensive view of strategic communications and have created an integrated suite of services to help clients address complex issues and reach multiple stakeholders, and we are a global leader in financial communications, corporate communications and public affairs.

 

With approximately 700 strategic communications consultants in more than 25 key markets around the world, we combine global reach with critical local knowledge across domestic and cross-border engagements. We have also built an unrivaled depth of industry and interdisciplinary expertise so clients have access to professionals who are focused on their particular sector, have a broad network of relationships with key influencers and provide communications counsel based on in-depth industry knowledge and experience.

         
                                                  
Position Summary
 

To provide secretarial and administrative support to the Strategic Communications Hong Kong team.  Tasks will include a variety of administrative needs, including diary and travel management, correspondence and telephone support, expenses, data entry and management, event planning support, and more.  There will be numerous and various ad hoc administrative duties required, all to ensure the full team is operating well and with optimal efficiently. Importantly, the successful candidate will become a part of the broader team and be comfortable in an international working environment.

 
 
Key Responsibilities 
  • Provide overall administrative and operational support
  • Manage calendars
  • Arrange and book travel
  • Enter time in the applicable firm system for certain team members
  • Handle any typing, filing, copying, faxing, courier usage and data input
  • Coordinate conferences and meetings and manage follow-up from those
  • Assist in the preparation and submission of expense claims and reimbursements
  • Open new business matters and perform conflict checks in the applicable firm database
  • Manage the team’s contact database and friends and family list
  • Collate, analyse, summarise, and report on pertinent business data
  • Support presentation production or produce presentations from scratch
  • Organize and/or support team functions and events
  • Maintain and order stationery supplies
  • Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
  • Assist the Strategic Communications Asia Operations Manager with the preparation of vendor invoice payments, billing, and client invoicing
  • Perform ad-hoc duties as assigned by team – and suggest other projects that should be contemplated to make the team run well
  
Key Requirements 
  • Highly professional manner and strong work ethic
  • Enthusiastic demeanour and a positive attitude, with a strong willingness to help the team
  • Strong interpersonal skills and ability to communicate at all levels
  • An ability to take initiative, be highly proactive, and take and show responsibility
  • A consistent aptitude to multitask and get a good deal of work done each day
  • Good time management skills and a knowledge of how to actively prioritise workload
  • An ability to solve problems, propose solutions, and think “outside of the box”
  • Solid organisational skills
  • An ability to work under tight deadlines
  • A significant focus on accuracy of work product and high attention to detail
  • Flexibility and adaptability
  • Advanced Word, Excel, PowerPoint and Internet skills
  • Excellent telephone skills
  • Excellent command of English and Chinese, in both written and oral communications
 
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