Executive Assistant | Strategic Communications | Singapore
Who We Are
FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.
At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.
Are you ready to make your impact?
About FTI Strategic Communications
FTI Consulting's Strategic Communications segment is a leading global communications consultancy. With more than 30 years of experience advising management teams in critical situations, we help our clients use their communications assets to enhance and protect their enterprise value. We have a comprehensive view of strategic communications and have created an integrated suite of services to help clients address complex issues and reach multiple stakeholders, and we are a global leader in corporate communications, financial communications and public affairs.
With approximately 800 strategic communications consultants in more than 25 key markets around the world, we combine global reach with critical local knowledge across domestic and cross-border engagements. We have also built an unrivaled depth of industry and interdisciplinary expertise so clients have access to professionals who are focused on their particular sector, have a broad network of relationships with key influencers and provide communications counsel based on in-depth industry knowledge and experience.
In APAC, we have 12 wholly-owned offices across the region including Singapore, Hong Kong, Beijing, Shanghai, Tokyo, Seoul (Rep Office), Mumbai, Delhi, Perth, Sydney and Melbourne, but have a presence in all major financial centres across the region through our established affiliate network. Singapore is one of our larger offices and serves as one of Strategic Communications regional hubs.
About the Role
As an Executive Assistant, you will provide secretarial and administrative support to the Singapore Strategic Communications Segment, playing a crucial role in managing various administrative tasks to ensure the team operates efficiently and effectively.
Importantly, the successful candidate will become an integral part of the broader team and should be comfortable working in an international environment.
- Provide overall administrative and operational support to the Senior Managing Directors and to the team
- Calendar management, travel and meetings arrangement
- Maintain time keeping system and ensure the records accuracy
- Manage timesheets for the Senior Managing Directors
- Organise and support internal and external conferences and business activities
- Organise and manage team functions and events
- Prepare and submit expense claims and reimbursements
- Open new business matters and perform conflict checks in the applicable firm database
- Review contractual agreement and liaise with the Finance department and other relevant parties for discrepancies
- Facilitate invoice submission, ensure all clients billing are recorded properly
- Collate, analyse, summarise, and report on pertinent business data
- Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
- Prepare vendor invoice payments, billing, and client invoicing
- Perform ad-hoc duties as assigned to ensure business-as-usual work are performed at an optimal level
Basic Qualification:
- Minimum of 2-4 years of relevant experience in a similar field or sector, demonstrating a strong understanding of industry-specific practices and challenges
- Experience dealing with international time zones, interacting with clients and understand client relationships
- Proactive, take initiatives and ownership, with a positive and enthusiastic work attitude
- Ability and confidence in prompting and organising team on administrative matters
- Highly professional manner and strong work ethic
- Strong interpersonal skills and ability to communicate at all levels
- Good time management skills and a knowledge of how to actively prioritise workload
- An ability to solve problems, propose solutions, and think “outside of the box”
- Organised, flexible and can adopt to fast changing environment
- A significant focus on accuracy of work product and high attention to detail
- Advanced Word, Excel, PowerPoint and computer skills
- Able to start work in short notice or immediately available would be an absolute advantage
#LI-PN1
Our Benefits
Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:
- Competitive remuneration package
- Comprehensive leave policy
- Health care benefits including dependents
- Education subsidy with study and examination leaves
- Annual paid volunteer hours
- Corporate matching for corporate charitable event donations
About FTI Consulting
FTI Consulting is a global business advisory firm dedicated to helping clients with their most significant opportunities and challenges. With more than 8,000 employees located in 33 countries and territories, our broad and diverse bench of award–winning experts advise their clients when they are facing their most significant opportunities and challenges. At FTI Consulting, we embrace, cultivate and maintain a culture of diversity, inclusion & belonging, which are fundamental components to our core values. FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as one of the World’s Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Instagram and LinkedIn.
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
