Executive Assistant - Brisbane - Mining
ABOUT THE OPPORTUNITY:
We are looking for a Maternity Leave cover for a period of 6-7 months with possibility of permanency.
This position will handle all routine administrative tasks and will require the ability to successfully balance assignments and a variety of duties from multiple individuals. A professional in this role will be expected to use good judgment and maintain confidentiality at all times.
PRIMARY DUTIES:
General Administration
• Create and maintain paper and electronic files
• Maintain calendars and contact lists and update as needed
• Coordinate all meeting and travel arrangements
• Set-up conference calls
• Type and edit correspondence and reports
• Demonstrate proficiency using firm developed templates for correspondence and presentations
• Sort, read, distribute internal and external mail
• Answer all assigned phones, take messages and fulfill requests
• Complete requests for deliveries, faxes and couriers
Financial Administration
• Capture time and expense and apply to proper charge codes
• Assist with the collection of billing information, invoice creation and collection
• Run Elite reports e.g. WIP, AR, Unbilled
Technology Application
• Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
• Search Intranet/Internet and provide information
Reception (May be required in smaller FTI Offices)
• Perform general reception duties and/or back-up reception duties as applicable
• Remove the phone from the night bell each morning
• Respond to all overnight messages, and reviewing daily conference/meeting requirements.
• Answer phone and respond to inquiries or direct calls as appropriate
• Receive visitors and handle inquiries as appropriate
• Maintain current employee roster with telephone numbers and contact information
BASIC QUALIFICATIONS:
• Minimum of 2 years college preferred
• 3-5 years of administrative support experience required
PREFERRED SKILLS:
• Capacity to multi-task, prioritize work load and effectively manage time to meet deadlines.
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team when required; be flexible with independent tasks when teamwork needs are a priority.
• Perform all tasks with attention to detail and review for accuracy.
• Maintain courteous, professional manner in person and on the phone
• Proficient in Microsoft Office application (Excel, Word, PowerPoint)
Apart from the well-structured career path and excellent team environment, our employees enjoy a variety of perks
and benefits. Our benefits include, but are not limited to:
Attractive remuneration
Medical insurance program (corporate membership) for individual and dependent(s)
Annual paid volunteer hours
Corporate matching for charitable donations
Flexible working arrangements
Fresh fruits, snacks, and drinks
Employee Assistance Program (“EAP”) – free to all employees and their immediate families
Monthly Health & Wellbeing program including fitness subsidies
Professional membership contributions and generous paid study leave
About FTI Consulting
What makes us unique? With more than 6,250 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.
FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America’s Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.
