Executive Assistant | Capital Advisors | Hong Kong
Company Background
FTI Consulting, Inc. (NYSE: FCN) is a global business advisory firm dedicated to helping organisations protect and enhance enterprise value in an increasingly complex legal, regulatory and economic environment. With more than 8,000+ employees located in 31 countries, FTI Consulting professionals work closely with clients to anticipate, illuminate and overcome complex business challenges in areas such as mergers and acquisitions, investigations, litigation, regulatory issues, reputation management, strategic communications and restructuring.
In Asia, FTI Consulting has a team of more than 500 professionals situated in 12 business centres across the region. We deliver solutions through our market-leading business practices of Corporate Finance & Restructuring, Economic Consulting, Forensic & Litigation Consulting, Strategic Communications and Technology.
Position Summary
The Executive Assistant will provide secretarial and administrative support to the Corporate Finance & Restructuring – Investment Banking / Capital Advisors team in Hong Kong. Tasks will include a variety of administrative needs, including diary and travel management, regional meetings coordination, expenses report preparation, data vendor management and event planning etc. The successful candidate will become part of the regional team and expect to work in a multinational environment. The role is suited to someone who enjoys a full, challenging and varied day with a strong team ethos and can-do attitude. The role may require overtime as needed, sometimes at short notice.
Key Responsibilities
• Provide overall administrative and operational support
· Calendar management, travel and meetings arrangement
· Maintain time keeping system and ensure the records accuracy
· Organize and support internal and external conferences and business activities
· Preparation and submission of expense claims and reimbursements
· Prepare vendor invoice payments, billing, and client invoicing
· Open new business matters and perform conflict checks in the applicable firm database
· Liaise with the support functions (HR, Finance, Marketing, IT, Legal, etc.) on internal processes
· Collate, summarize, and handle business and license related matters work, involving regular reports, compliance administrative tasks, internal approvals memos, board minutes, etc.
· Assist in preparing business related presentation, documents and attend business/marketing events as needed
· Perform ad-hoc duties as assigned to ensure business-as-usual work are performed at optimal level
Key Requirements
· 5+ years’ experience in supporting C-levels or senior management as a Secretary / Executive Assistant
· Experience with Financial Services, Professional services or Consultancy will be an advantage
· Experience dealing with international time zones, interacting with clients and understand client relationship
· Proactive, take initiatives and ownership, with a positive work attitude
· Highly professional manner and strong work ethic
· Strong interpersonal skills and ability to communicate at all levels
· Good time management skills and a knowledge of how to actively prioritize workload
· An ability to solve problems, propose solutions, and think “outside of the box”
· Organized, flexible and can adopt to fast changing environment
· An ability to work under tight deadlines
· A significant focus on accuracy of work product and high attention to detail
· Advanced Word, Excel, PowerPoint and computer skills
· Excellent command of English, Mandarin and Cantonese, in both written and oral communications
About FTI Consulting
What makes us unique? With more than 8,000+ employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.
FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America’s Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
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