Executive Assistant II, Telecom, Media & Technology | Corporate Finance and Restructuring

Who We Are  

FTI Consulting is the world’s leading expert-driven consulting firm. Over the last 40 years, FTI Consulting experts have served as the trusted advisor to Fortune 500 companies and the world’s leading law and private equity firms when they are facing their greatest opportunities and challenges. Our strong performance and continued success are a direct reflection of the ambition, energy, and commitment of our talented professionals across the globe to make a positive impact for our clients and communities.  

At FTI Consulting, you’ll be inspired and empowered to make an impact on headline matters that change history. Working side by side with the world’s leading experts in your field, you’ll be surrounded by an open collaborative culture that embraces diversity, recognition, professional development and most importantly, you.  

There’s never been a more exciting time to join FTI Consulting and this is where you will do the most exciting and fulfilling work of your career.   

Are you ready to make an impact? 

About The Role 

This position is responsible for providing administrative support for a Management Team to include Senior Managing Directors/Managing Directors or Corporate Department Leaders. In addition, this position is responsible for Office Services responsibilities in local office as needed. Candidate will perform all administrative and office services functions as needed and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.  

What You’ll Do

General Administration

• Create and maintain paper and electronic files

• Maintain calendars, identifying conflicts and resolving promptly

• Assist with staffing and staff tracking

• Assist with pursuit tracking, conflict checks, and active engagement status

• Maintain contact lists and update as needed

• Coordinate all meeting and travel arrangements

• Arrange office events, lunches, happy hours, outings

• Assist with the preparation and organization of office documents, training materials, case studies, pitches, etc.

• Manage the organization of case documents, including discovery, affidavits, deposition transcripts, etc.

• Set-up conference calls, including contacting/notifying participants

• Compose, type and edit correspondence and reports

• Demonstrate proficiency in using company templates for correspondence and presentations

• Assist in prioritization of correspondence for Executives

• Complete requests for deliveries and couriers

Financial Administration

• Capture time and expense within applicable FTI systems such as Chrome River and Elite and apply to proper charge codes

• Maintain reconciliation of Amex statements as required by Executives

• Assist with the collection of billing information, invoice creation and collection

• Run Unit4 reports (WIPs)
  
  

Technology Application

• Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint

• Create presentations in PowerPoint

• Assist in research projects by efficiently conducting searches of the Intranet/Internet and provide information in summary form

• Demonstrated proficiencies with firm specific technologies e.g. Unit4, Carpe Diem, Chrome River, Concur, SharePoint, Salesforce specific to Department or Segment

• Assist with the management of database and user permissions

Office Services

• Will oversee and execute office services duties as needed in the local office which may include

• Mailroom Services, Copy Center, Facilities, Reception, Conference Centers, and general office management

• May coordinate the work of Receptionist or other Office Services employees as needed

How You’ll Grow  

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.   

 As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.